Terms & Conditions

Application Terms and Conditions

By making an application, the parent or guardian (referred to as the “parent” in these terms and conditions) and the student who have signed the application form accept that:

1. these, together with the section headed “Other Important Information” and the Rules and Regulations are the terms and conditions of the contract between them and Reach Cambridge Limited (a company registered in England under company number 05155407, “Reach Cambridge”);

2. the parent and student are bound by that contract jointly and severally;

3. they have each read and accept the terms and conditions and have each read and accept, and undertake that the student will abide by, the rules and regulations;

4. all information supplied in connection with the application is accurate, complete and true and they will inform Reach Cambridge Limited of any changes to such information, in particular of:

(a) any new, or change to an existing, medical condition which is relevant to the ability of Reach Cambridge Limited to cater for and look after the student; and

(b) the contact details of the parent;

5. the parent will be contactable on the telephone numbers given on the application form throughout the student’s time travelling to, attending and returning from the relevant programme;

6. no other person’s consent is required for the student to attend the programme;

7. the parent and the student indemnify Reach Cambridge and will keep Reach Cambridge indemnified against all claims, costs, proceedings, demands, losses, damages, expenses or liability whatsoever arising as a result of the parent or the student’s breach of the contract or violation of the rules and regulations;

8. Reach Cambridge intends to run the relevant programme in accordance with the descriptions in its most recent brochure and/or most recently published on its website, but reserves the right to make any amendments to the programmes in its absolute discretion and in such manner as it considers appropriate;

9. Reach Cambridge Limited shall not be responsible for any act or circumstance or condition beyond its reasonable control which limits its ability to run the relevant programme, including, but not limited to, fire, acts of God, government, terrorism, natural disaster, labour conditions and power failures nor for its failure as a result to run the relevant programme;

10. these terms and conditions contain the whole agreement between Reach Cambridge and the parent and student in relation to all aspects of the programme. In particular, no statements, understandings, agreements or warranties made orally or in writing, on the website, in any brochure or elsewhere shall have any relevance to these terms and conditions. Any changes to these terms and conditions will only have effect if made in writing and signed by both parties. The terms and conditions supersede all previous agreements, arrangements and understandings but nothing herein shall be read or construed as excluding any liability resulting from any fraudulent act or omission by any party;

11. these terms and conditions and all rights under them may be assigned or transferred by Reach Cambridge but not by the parent or the student;

12. any rights or duties implied by the terms of the Contract (Rights of Third Parties) Act 1999 are excluded and no third party shall be able to enforce any provisions of this contract; and

13. these terms and conditions shall be governed by English law and the parties submit to the non-exclusive jurisdiction of the English courts.

Other Important Information

Eligibility

Reach Cambridge programmes are open to students of all nationalities. All courses are open to students who will be between the ages of 14 and 19 (inclusive) in the year of the relevant programme.

Application Acceptance

Students are accepted on the basis of their transcript and personal statement. No application will be accepted until we have received both of these items as well as the completed, signed application form (or online application form and signed declaration form) and the deposit. If we do not accept an application, we will return the deposit.

Not included in the program fee

Taxes, Transportation to/from your home city and London; lunches; optional enhancements shown to have an extra fee; snacks, drinks and meals purchased away from the program; pocket money and souvenirs; books for credit courses and classes; laundry (aside from bed linen); travel insurance, medical insurance and any medical or dental fees.

Payment Schedule

The final payment deadline for fees is April 15th. Late enrolments may be accepted after this point, but after April 15th places cannot be held for students that have not paid.

Cancellations

By English law, the contract may be cancelled by the parent or student within seven days of receiving notice of acceptance. If a contract is so cancelled, Reach Cambridge will reimburse any deposit paid within 30 days of receiving notice of such cancellation.

Cancellations must be received in writing by Reach Cambridge Ltd at the address stated on the website.

There is no cancellation charge for cancellations received with more than 200 days before the start date of the course, but Reach Cambridge is entitled to retain a deposit if one has already been paid. The charge for cancellations received between 200 days – 100 days before the course start date is 50% of the total programme price and the full programme price will be charged with less than 100 days to go before the course start date. Students who cancel for medical reasons may be financially protected if they have purchased appropriate trip cancellation insurance.

Promotional Discounts

Please note, in all cases, a ‘completed application’ signifies completion of all parts of the application ‘To Do List’ including payment of the final balance. No discount will be awarded without this. All discount deadlines are final. We reserve the right to make changes to our discount policy, including changes in price, content, description, terms, etc. at any time without notice. See below for terms and conditions relating to specific discounts.

Early Bird Discount

Reach Cambridge runs Early Bird Discount throughout the year.  These discounts are only valid with a completed application.

Special Discounts

From time to time, we offer Special Discounts in the form of a Promotion Code that can be used when filling in our online application form. These discounts are only valid with a completed application. We will not accept a Promotion Code after an application has already been made (so make sure you enter it in the ‘Promotion Code’ box of the application form when you apply).

Special Discounts can be used in conjunction with the Early Bird Discount but not with the Refer a Friend Discount.

Refer a Friend Discount

Please note, the Refer a Friend discount can be used in addition to the Early Bird Discount available throughout the year.

Referring a friend – in order to receive our £100 Refer a Friend discount, we must receive a completed application with your Personal Referral Code entered on the ‘Promotion Code’ box of your friend’s online application. You can find your Personal Referral Code on your account page after logging in. We will not award Refer a Friend discounts after an application has already been made without a Personal Referral Code (so make sure your friends’ enter the right code when they apply). There is no limit to how many Refer A Friend discounts you can earn. If you have already paid your balance, or if you earn more than the cost of your balance, you will be reimbursed the difference in Amazon vouchers.

Being referred – in order to receive your £100 discount, you MUST enter your friend’s Personal Referral Code in the ‘Promotion Code’ box when you make your application. Once you have completed a full application, your discount will be applied (and you can then start referring other friends to earn more discounts).

Travel insurance

The travel insurance we recommend is optional. However it is very much encouraged that students should obtain this protection since it suits the needs of students on these programmes. The travel insurance we recommend is a comprehensive package that provides cancellation, interruption, emergency medical, baggage and personal effects, flight accident and travel accident insurance. If students choose not to use this travel insurance or already have insurance, they must send us evidence that they are covered to the same levels as our recommended insurance. Reach Cambridge is not responsible for any deficiencies in your insurance policy.

Medical insurance

Parents and students are responsible for informing us on application of all medical, dental, dietary, educational or other special needs regarding the student. All costs related to those needs including medical and dental care, tests, allergy shots and prescriptions are the responsibility of the parent. Students will be sent a Medical Insurance form on acceptance to the programme with which they must inform us of the student’s Health Insurance carrier. All bills from health facilities used by Reach Cambridge on behalf of the student will be sent to the parent (¬£50 is a typical minimum fee for seeing a doctor).

Travel documents

A valid passport is essential for travel to the UK with an expiry date of at least 6 months beyond the end date your visit. All students are responsible for arranging appropriate travel documentation, such as visas, where required.

Transportation to/from programme

Reach Cambridge does not arrange group flights due to the large number of countries represented in the student body. All students who arrive between the specified arrival times will be met at the airport in London and transferred by coach to the programme campus in Cambridge. There is the option of arrival outside those times, but note that those travelling independently need to arrange their own transfers from London airports to the programme in Cambridge.

Academic Credit & Transfers

Reach Cambridge issues a transcript for all lecture series’, workshops, courses and activities. This can be used to improve College Applications. Canadian credit courses are not accredited by Reach Cambridge, but are accredited by Schools in Ontario under the Ontario Ministry of Education guidelines.

Dismissal from Programme

We reserve the right to dismiss any student found in breach of Reach Cambridge’s rules and regulations. Should a student violate any of these rules, Reach Cambridge has the right to dismiss or exclude the student from the programme and, in extreme cases, repatriate that student at the student’s own expense, in any case, without refund of any of the programme fee.

Changes to Programme

We reserve the right to change or cancel courses, and to modify the programme as circumstances dictate. Rates are based on current tariffs and exchange rates, and are subject to adjustment in the event of changes therein. We will advise students of any changes that significantly alter the programme they have selected.

Marketing & Advertising

Reach Cambridge may publish photos, film, testimonials and other such records of the summer school on the website, brochure and other marketing materials. If a student wishes not to feature in this material they must notify Reach Cambridge in writing.

Upon application, we will hold your information, where collected by us, and may use it to inform you of our latest offers or news in the future. We may also use this information to contact you after the event to ask for any feedback you might have or for other marketing and advertising purposes. Your information will never be shared with third parties in this way.

By completing an application you immediately sign up for our online student newsletter. You may unsubscribe at any time.

Responsibility/Liability

Reach Cambridge Ltd will exercise due care in arranging and conducting the programme. However, Reach Cambridge Ltd cannot assume responsibility or liability for any damage, loss, claim or injury of any kind whatsoever resulting from any act of omission, commission or inadvertence of any accommodation provider or carrier or other company or person rendering any of the services required as part of the programme. Nor can Reach Cambridge be responsible for any student who leaves the programme (with or without Reach Cambridge’s consent) or who breaks the rules and regulations and in doing so suffers loss or injury.

To the maximum extent permitted by law, Reach Cambridge excludes liability for any loss or damage of any kind howsoever arising, including, without limitation, any direct, indirect or consequential monetary or other loss suffered by a parent or student as a result of the student taking part in a Reach Cambridge programme but if Reach Cambridge is held by an English court to be directly responsible for any such loss or damage, we will pay to the parent or student who has suffered loss up to an amount equal to the price paid to Reach Cambridge for the relevant programme.

Reach Cambridge Ltd cannot assume responsibility or liability for any damage, loss, claim or injury resulting from events beyond its control including, without limitation, acts of God, strikes, incidents of terrorism, politically or religiously motivated violence, war, sickness, government restrictions or regulations, weather, quarantines or wilful or negligent acts of third parties or suppliers to Reach Cambridge.

Nothing in these terms and conditions shall exclude any liability of Reach Cambridge for death or personal injury arising from its own negligence nor affect any rights which the parent or student have as consumers or otherwise or which may not be excluded or limited under any applicable law.

Rules & Regulations in relation to your conduct during the programme: “With Freedom comes Responsibility”

Introduction

The safety and welfare of our students is our highest priority. All Reach Cambridge students are offered exceptional opportunities and freedoms to flourish. However, with these freedoms come responsibilities. If Reach Cambridge determines that you have broken any of these rules and regulations, or have compromised the safety of yourself or anyone else on the programme, you will be sent home immediately without refund. All rules and regulations will be strictly enforced.

Breaking the law

All Reach Cambridge students are expected to obey the law. If any student breaks a law or is suspected of doing so, they shall be disciplined accordingly. This can include being repatriated immediately, without a refund. Reach Cambridge has a zero tolerance policy with regards the use of alcohol or drugs. The use, possession or purchase of any quantity of alcohol or drugs is strictly forbidden for all students regardless of their age, and will result in the student being sent home without a refund. Students who are suspected of the use, possession or purchase of alcohol or drugs will be placed on probation and their parents will be notified.

Participation

All Reach Cambridge students are expected to attend all classes and placements, complete all projects and assignments on time and check-in at curfew every night. There will also be a number of compulsory programme meetings. Outside these requirements, students are free to decide how to spend their time. There will always be an activity or event being organised by Reach Cambridge staff, and although students are encouraged to engage in these activities, they are by no means compulsory. Reach Cambridge prides itself on creating a fun community atmosphere by encouraging all age groups to mix together. There are excursions throughout the course and at weekends – students are expected to attend for their own benefit but if for some reason they do not attend the excursions we have procedures in place to ensure they are appropriately supervised. If students are found to be using this free time inappropriately, their independence in choosing how to spend free time shall be revoked.

Respect for the community

All Reach Cambridge students are expected to respect the rights of all members of the community. This includes other Reach Cambridge students and staff, the staff of the College and University and the wider Cambridge community as a whole. Anti-social behaviour includes bullying, racism, lying, theft, physical or verbal harassment and physical or verbal assault. Any kind of anti-social behaviour can result in a denial of privileges, early curfews, or contact with parents for support. Repeated anti-social behaviour can result in repatriation without refund.

In particular, Reach Cambridge has a zero tolerance policy with regards to bullying and fighting, and students who are involved in this behaviour will be sent home immediately and without a refund.

Although we encourage the development of close friendships and bonds at Reach Cambridge, one of the terms of attending our programme is that any student who engages in sexual relations with other Reach Cambridge students or anyone else outside the programme will have their parents informed immediately and could be sent home without refund.

Personal Space & Possessions

Reach Cambridge respects every student’s personal space and possessions, and expects all students to act similarly. However, if students are suspected of inappropriate behaviour or of hiding anything illegal or forbidden, Reach Cambridge may be forced to carry out a room or bag check with the student’s permission.

Personal Responsibility

In general- A significant component of Reach Cambridge programmes is that students are afforded certain responsibilities and freedoms. Parents and students must recognise that Reach Cambridge staff cannot supervise students at all times. When students choose to spend time independently, they must take responsibility for their decisions.

Dress – Students are expected to dress in accordance with the academic nature of their environment and in a manner appropriate for academic and social functions on campus.

City centre – Students are given plenty of free time to explore Cambridge city centre.There will be geographical area limits set out at the start of the programme and students are expected to keep within those boundaries.

Travel – Students may not drive a car while on the programme, nor may they ride in a motor vehicle other then as public transport or with the authority of Reach Cambridge staff. Students are not permitted to hire or ride a bike whilst in Cambridge.

Permission to leave the programme – Students may leave the programme if granted permission by their parent/guardian in order to visit a family friend or relative who is an adult over 25 years old. Permission must be received in writing at least 24 hours before the trip and must specify the name, address and contact number of the friend or relative. Travel must not conflict with academic classes or required placements.

Tattooing/Piercing – Reach Cambridge students may not, for health and safety reasons, obtain a tattoo or piercing while on the programme.

The Campus

Accommodation – All floors or staircases on campus are single sex. Access to these floors and staircases is restricted, at certain times, to those students who live in the dormitory. There are many common areas in which students are welcome to visit one another. Appropriate behaviour and conduct is expected of students at all times.

Curfew Curfews are clearly defined and students are expected to check-in at these specified times, regardless of age. After curfew, students must remain in the specified area until 7am the following morning.

Class Attendance – Students are expected to arrive punctually to class and to have a full class attendance record for the duration of the programme. This also applies to evening lectures and any other activities or events that Reach Cambridge deems compulsory. Persistent offenders will have their parents notified and in extreme cases, they will be sent home without refund.

Visitors – Visitors are welcomed on the programme, but are asked to sign in at the programme office. Students must ensure that their visitors abide by all programme rules and must remain within the common areas. On arrival and departure days, family members may access the private dormitory areas.

Dangerous items – It is forbidden for students to possess or purchase any item that is deemed to be a danger to themselves or others. These include knives, fireworks or any other flammable items such as candles.

Smoking – In the UK cigarettes cannot be sold to young people under the age of 18. Smoking is prohibited anywhere on campus except in specified areas and it is absolutely prohibited on programme vehicles. For anywhere else off campus, be considerate and remember that smoking inside public places is against the law.

Medical Requirements

Reach Cambridge requires that students provide an accurate medical history and current health insurance prior to the programme commencing. In order to provide the best experience possible, this information is circulated sensitively and in compliance with the Data Protection Act to the appropriate summer school staff. When necessary, professional medical attention will be arranged by Reach Cambridge. All medical expenses are the responsibility of the student being treated and their parent/guardian. It is understood that all medical expenses incurred by the student and paid by Reach Cambridge shall be reimbursed promptly by the parent or student. This includes medication, hospital or doctor visits and transportation to/from medical facilities.