Job Description
- Job Title: Office & Ops Coordinator (Seasonal)
- Place of Work: Cambridge University Colleges
- Reporting To: Director of Operations
- Remuneration: DOE
As the first port of call in our college-based summer offices, the Office & Ops Coordinator will fulfil essential administration tasks to support the smooth running of the summer school. The role involves fielding enquiries from staff (both academic & non-academic), as well as students, parents and other key stakeholders throughout the program during office hours.
The summer 2024 program dates are as follows:
- Program Preparation Week: Monday 24th June – Friday 28th June
- Sunday 30th June – Saturday 13th July 2024
- Sunday 14th – Saturday 27th July 2024
- Sunday 28th July – Saturday 10th August 2024
We will consider applicants who are available for one, two or all of the programs. Please note that all staff must attend essential training which usually takes place the first Friday & Saturday. The Office Manager should be available during the program preparation week.
Duties & Key Responsibilities
- Create clear and effective staff and student communication systems, and, most importantly, creating a welcoming and informative environment for the students.
- Undertake core logistical and administrative responsibilities to help support the Director of Operations and senior leadership team.
- Create and encourage a tidy, clean and professional office environment. Welcome all staff, parents, student and college staff in a friendly, professional manner.
- Oversee the finance system and helping to maintain and record the finances, expenses and petty cash for the summer programs.
- Help implement and oversee different safety procedures and protocols for students including the daily sign in/sign out book for the students based in the office.
- Work alongside the Director of Curriculum to help execute excellent subject courses, including tech and equipment support, carrying out class observations and acting as a substitute humanities teacher if required.
- Undertake administration tasks for the summer school and for Reach Cambridge’s work throughout the year including marketing and sales.
- Ensure all staff are aware of, and comply with, the day-to-day management, administrative, financial and operational procedures of Reach Cambridge and offer advice and guidance where they do not.
- Uphold, protect and promote Reach Cambridge’s core values, protocols and standard operating procedures so that students do the same.
- Undertake all other duties and responsibilities commensurate with the knowledge, skills and experience of this role as may be requested by the Program Director or one of their nominees.
Skills:
- Articulate, engaging and sociable
- Hard-working and flexible
- Empathetic, supportive and positive
- Exceptional customer service focus with strong organisational skills
- Strong attention to detail with the ability to work without supervision
Experience and Knowledge:
- Previous experience working in an office setting (Desirable)
- Excellent written and verbal communication skills (Essential)
- Ability to multi-task and prioritise daily tasks (Essential)
- Cambridge city, its colleges and history (Desirable)
APPLY NOW
Click the button below to submit an application. Successful candidates will be invited to interview. Interviews will be conducted via zoom.
Before completing an application, please read this document on Visas and Right to Work in the U.K: Visa Notice
Reach Cambridge promotes the safeguarding of young people. Should applicants be successful, we will contact at least one referee and will carry out an enhanced Disclosure and Barring Service Check.
